Storage Space:

With paper files growing at the rate of 15-20% a year, many firms are running out of space to store client files on-site. In addition, with the high cost of rent, storage costs continue to escalate as well.

TELA Technologies document imaging solution essentially converts your paper files into electronic files (PDF or TIF) which can be stored remotely or on CD-ROM. If office space is at a premium, document imaging may be a critical, long-term component to your solution.

Disaster Recovery:

What would happen to your business if you had a serious fire? While some businesses have a disaster recovery plan for electronic files by storing copies off-site, paper files are excluded from such a protocol. Recent client files residing on-site are susceptible to fire or water damage.

By turning your paper files into image files, copies can be securely stored off-site.

Remote Access to Documents:

You are on the road and need critical documents: "I need these documents faxed over." Having the option to download needed files to your laptop computer or PDA allows you to take the entire client file with you for easy access. Back at the office, access to image files remains uninterrupted by your use. Getting additional documents while traveling is easy via email.

Moreover, multi-site businesses benefit from access to documents in an office down the street or across the world.

Internal Efficiency & Workflow:

It is estimated that the average office spends 15% of their time filing and retrieving documents. Often, files are in use by another in the office or taken from the office, thus increasing frustration while diminishing productivity.

By implementing our document imaging solution, files can be retrieved immediately from your desktop PC and can be re-filed easily. Employers benefit from a long-term return on investment with immediate impact.

Shared Access:

Shared access to documents has often meant regular visits to the photocopier, such that, the copier itself becomes a higher cost due to increased use.

With TELA Technologies solutions, everyone has access to the same file at the same time, thereby eliminating the need for additional copies. If revisions are made to the document, everyone has them immediately ensuring everyone is working with the most current version.